Guidance published on enabling safe and effective volunteering during coronavirus
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The Department for Digital, Culture, Media & Sport has
published guidance aimed at helping organisations and groups
understand how to safely and effectively involve volunteers during
the pandemic. Contents Who can volunteer Business and venues
Contact tracing records Travelling to volunteer or while
volunteering Ensuring volunteers and their workplaces are safe
Safeguarding volunteers...Request free
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The Department for Digital, Culture, Media & Sport has published guidance aimed at helping organisations and groups understand how to safely and effectively involve volunteers during the pandemic. Contents
This guidance is for people who run volunteer-involving organisations or groups, or manage volunteers. If you are interested in volunteering yourself, or are already volunteering, read guidance on how to volunteer during the coronavirus (COVID-19) pandemic. This guidance applies to England. There is different guidance on volunteering in Wales, Scotland and Northern Ireland. COVID-19 will be a feature of our lives for the foreseeable future, so we need to learn to live with it and manage the risk to ourselves and others. As COVID-19 restrictions are lifted, organisations and groups need to make judgements to manage the risks of coronavirus. While no situation is risk free, there are actions that can be taken to limit transmission of the virus. Who can volunteer Anyone can volunteer during the coronavirus pandemic. Since Step 4 we have seen a gradual return to offices and workplaces. As workers and volunteers return, you should continue to discuss these arrangements with them to ensure they meet both organisational and individual needs. To help workers and volunteers feel safe to return, you should continue to consult them on any measures you have put in place to reduce the risk of COVID-19 spreading. However, people should not leave home to volunteer if:
The rules on self-isolation have changed. If a volunteer is fully vaccinated or under 18 and 6 months they’re not required to self-isolate if they’ve had close contact with someone with COVID-19. Organisations and volunteers can find more information about self-isolation in the guidance for:
Following expert clinical advice and the successful rollout of the COVID-19 vaccine programme, people previously considered to be clinically extremely vulnerable (CEV) will not be advised to shield again. People who were previously identified as CEV are advised to continue to follow the guidance contained in Coronavirus: how to stay safe and help prevent the spread. Individuals should consider advice from their health professional on whether additional precautions are right for them. Business and venues Organisations and groups have a duty to manage risks to those affected by their business or venue(s). This means carrying out a health and safety risk assessment, including the risks relating to COVID-19, and taking reasonable steps to mitigate the risks identified. Working safely guidance sets out a range of mitigations organisations and groups should consider, including:
Contact tracing records Organisations are encouraged to continue displaying QR codes for customers wishing to check in using the NHS COVID-19 app. However, this is no longer a legal requirement. To support NHS Test and Trace, organisations and groups should keep a record of all volunteers who come onto their premises, including their shift times on a given day and their contact details. Travelling to volunteer or while volunteering People wishing to travel into another nation in the UK to volunteer need to check the restrictions of that nation before doing so. Read guidance on coronavirus restrictions in Scotland, Wales and Northern Ireland. People can leave the UK to volunteer but should check:
Ensuring volunteers and their workplaces are safe Organisations and groups have a duty of care to volunteers to ensure that, as far as reasonably practicable, they are not exposed to risks to their health and safety. Organisations and groups should assess the risks around volunteering roles and activities and take steps to keep volunteers safe. Your organisation or group should:
Organisations and groups may want to encourage volunteers to:
Organisations and groups should read guidance on working safely during coronavirus. This guidance relates to several areas of work where volunteers are often involved. Volunteers should have the same level of protection for their health and safety as others, including workers and clients. There is also guidance on other settings which may be relevant, such as the safe use of places of worship and public outdoor settings. The Health and Safety Executive has published guidance on managing risk for voluntary organisations. You can find further guidance that has been prepared in line with guidance published by the government, such as:
Safeguarding volunteers Your organisation or group should think carefully about how it safeguards its volunteers and everyone who comes into contact with them. Volunteers should be recognised throughout your organisation or group’s safeguarding policies. Safeguarding should also be considered throughout your policies relating to volunteers. Read information on how DBS guidelines have changed since the start of the coronavirus pandemic. You can also read guidance on:
If you run a mutual aid group or community group you can read: Insurance and volunteers You should carefully consider which type of insurance cover you need to protect your volunteers and your organisation or group. Read NCVO guidance on insurance and volunteers. Volunteer drivers who are helping those in need during the pandemic do not need to contact their insurer to update their documents or extend their cover. Read guidance on insurance for volunteer drivers from the Association of British Insurers (ABI). Volunteers who claim benefits or who are ‘furloughed’ People who receive benefits can volunteer while receiving their benefits, as long as they continue to meet all the conditions of the benefit they get. Read guidance on volunteering and claiming benefits. Employees who are furloughed through the Coronavirus Job Retention Scheme can, during the hours they are on furlough, volunteer for another employer or organisation. During the hours they are on furlough, employees are not permitted to volunteer for their own employer or an organisation linked or associated to their employer, where their volunteering either makes money for, or provides services to, their employer or such an organisation. Charity partnerships and branches which do not have connected control with an employer are not classed as linked or associated, so volunteering is permitted. Involving volunteers in mutual aid groups and community support groups If you run a mutual aid or community support group, or are interested in setting one up, you can read:
Local information and resources Organisations and groups can find local information and resources on involving volunteers by contacting their local Volunteer Centre. |